> ## Documentation Index
> Fetch the complete documentation index at: https://docs.tangoanalytics.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Lease approval workflow

> Submit and approve leases, recurring costs, and one-time payments through the workflow.

Tango supports multi-level approval workflows for leases, recurring costs, and individual payments. Each workflow type requires the appropriate approver to be set up as an internal contact on the lease before submission.

## Lease approval

<Steps>
  <Step title="Verify the approver is linked">
    In Lease Details, open **Contract Details → Contacts**. Confirm an internal contact with a role of **Lease Reviewer** (or your company-specific lease approval role) is listed.
  </Step>

  <Step title="Submit the lease">
    On the **Basic Info** tab, click **Submit**. The lease enters read-only mode. Click **OK** on the success message.
  </Step>

  <Step title="Approve or reject (approver)">
    The approver receives an email notification. From the lease home, click **Lease Abstract Approvals** to see the pending list. Click **Approve** or **Reject** for each record.

    * **Approve** — changes the lease status to Approved
    * **Reject** — returns the lease to Draft so changes can be made and the lease resubmitted

    <Warning>Add comments when rejecting so the submitter knows what to correct before resubmitting.</Warning>
  </Step>

  <Step title="Review workflow history">
    All approval actions and comments appear in the **Workflow** tab on the lease.
  </Step>
</Steps>

<Info>If a lease needs to be recalled after submission, a user with appropriate rights can click **Terminate Workflow** to revert the lease to Draft.</Info>

## Recurring cost approval

<Steps>
  <Step title="Verify the approver is linked">
    Confirm a **Rent Approver** internal contact is linked on the Contacts tab.
  </Step>

  <Step title="Submit the recurring cost">
    In **Lease Details → Recurring Costs**, select the cost record and click **Submit**. The status changes to Pending Approval.
  </Step>

  <Step title="Approve or reject (approver)">
    From the lease home, click **Recurring Cost Approvals**. Click **Approve** or **Reject** for each record.

    * **Approve** — any payments generated from this recurring cost automatically receive Approved status
    * **Reject** — returns the cost to Draft for correction and resubmission
  </Step>
</Steps>

## One-time payment approval

<Steps>
  <Step title="Verify the approver is linked">
    Confirm a **Rent Approver** internal contact is linked on the Contacts tab.
  </Step>

  <Step title="Submit the payment">
    In **Lease Financials → Lease Payments**, select the payment and click **Submit**. The status changes to Pending Approval.
  </Step>

  <Step title="Approve or reject (approver)">
    From the lease home, click **Invoice Approvals**. Click **Approve** or **Reject** for each record.

    * **Approve** — changes the payment status to Approved
    * **Reject** — returns the payment to Draft for correction
  </Step>

  <Step title="Review workflow history">
    The Workflow tab on the payment record shows the full approval history.
  </Step>
</Steps>

<Note>Individual payment approval and batch approval are separate processes. You can use either method — or both — depending on your company's workflow. Approving the recurring cost schedule automatically approves all generated payments from that schedule.</Note>