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Percentage rent is calculated from tenant sales data and then converted into payment records. This process has two phases: running the calculation and generating the payments.

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Prerequisites

Before generating percentage rent, make sure:
  • The lease has an active Percentage Rent setup with breakpoints defined.
  • The Exclusions/Offsets/Caps tab has at least one entry capturing gross sales using the GROSS code.
  • The Payment Type to Assign field on the Percentage Rent Basic Info tab is populated (commonly “Percentage Rent”).
  • Sales data has been imported or manually entered for the period.

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Set up percentage rent

1

Verify recurring costs

In Lease Details → Recurring Costs, confirm the base rent (or applicable cost) is set up. If percentage rent requires special allocation logic, create a recurring cost with the Percentage Rent payment type.
2

Open Percentage Rent

Go to Lease Financials → Percentage Rent and click New.
3

Configure basic info

Set the Breakpoint Type (for example, Natural Breakpoint), Calculation Method, reporting dates, and reporting due days. Set Status to Active.
4

Add breakpoints

Click the Breakpoints tab, then New. Enter the effective dates, the percentage rate, and the breakpoint factor.
5

Define sales types

Click Exclusions/Offsets/Caps, then New. At minimum, add a record with Sales Type: Sales, Subtype: Gross Sales, and the applicable sales code and effective dates.

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Generate payments

1

Import or verify sales data

Confirm that sales data for the target period is loaded in the system. Use the Import Sales action on the lease home if importing via file.
2

Run the calculation

From the lease home, click Generate Percentage Rent. Select the Calculations radio option, enter the From and To month/year, select the Lease Financials Group, choose All or specific leases, then click OK.
3

Generate payments

Click Generate Percentage Rent again. This time select the Payments radio option. Enter the same period and financials group, then click OK.
Payments are only generated when an amount is due based on the calculation result.
4

Review results

Navigate to Lease Financials → Lease Payments and find the generated percentage rent payment. You can also view calculation details under Lease Financials → Percentage Rent → Calculations.