Basic Info — General Information
| Field | Description |
|---|---|
| Lease Number | The system-generated or user-defined identifier for the lease |
| Lease Name | A descriptive name for the lease |
| Lease Type | Real Estate or Non-Real Estate |
| Lease Status | Draft, Active, Inactive, Terminated, etc. |
| Accounting Classification | Operating Lease, Finance Lease, Capital Lease, etc. |
Basic Info — Key Dates
| Field | Description |
|---|---|
| Possession Date | Date the tenant takes possession; used as accounting schedule start |
| Execution Date | Date the lease was signed |
| Current Term Begin | Start of the active lease term |
| Current Term End | End of the active lease term |
| Original Term Begin | Start of the original lease term |
| Original Term End | End of the original lease term |
| Rent Commencement | Date rent payments begin |
| Rent End | Date rent payments end |
| Disposition Date | If present, prevents automatic rent end date updates when options are exercised |
Basic Info — Area Details
| Field | Description |
|---|---|
| Rentable Area | The tenant’s rentable square footage |
| Usable Area | Usable square footage (excludes shared areas) |
| Storage Area | Dedicated storage space |
| Total Building Area | The entire building’s square footage |
| Pro Rata Share | Auto-calculated: Rentable Area ÷ Total Building Area |
Recurring Costs
| Field | Description |
|---|---|
| Payment Category | High-level group (Rent, Operating Expense, etc.) |
| Payment Type | Specific payment type (Base Rent, CAM, RE Taxes, etc.) |
| Frequency | Monthly, Quarterly, Annually, etc. |
| Effective From / To | Date range this cost schedule is active |
| Period Amount | The amount due each frequency period |
| Annual Amount | Auto-calculated from Period Amount × frequency |
| Amount per Area | Auto-calculated from Annual Amount ÷ Rentable Area |
| Vendor | The payee for this cost |
| Tax Rate | Applicable tax rate, or Not Taxable |
| Advance / Arrears | Whether payment is in advance or arrears |
| Reconcilable | Whether this cost can be reconciled against a landlord statement |
| Hold Flag | When checked, payments generate but are not sent to integrations |
| Adjustment Method | How the cost escalates (Fixed, CPI/Indexed, Percentage, etc.) |
| Prorate Method | How partial periods are calculated |
| Cap Type / Cap Amount / Cap % | Caps on cost increases if applicable |
| Remittance Message | Text printed on payment records |
| Description / Floor | Identifies the specific space or floor (used in reconciliations) |
Options and Terms
| Field | Description |
|---|---|
| Option Type | Renewal, Purchase, Termination, Expansion, etc. |
| Option Status | Available, Exercised, Expired, Lapsed, etc. |
| Start Date / End Date | The dates during which the option can be exercised |
| Notice Period / Notice UOM | Required notice window before the option deadline |
| First Notice Date | Auto-calculated: End Date minus Notice Period |
| Final Notice Date | The last day notice can be given |
| Exercised Date | Populated when the option is exercised |
| Include in Accounting Schedule | If checked, this option extends the accounting schedule term |
Accounting Schedule
| Field | Description |
|---|---|
| Accounting Standard | FASB 842, FASB 840, IFRS 16, IAS 17 |
| Lease Treatment | Operating, Finance, Direct Lessor Financing |
| Effective From / To | The schedule term |
| Incremental Borrowing Rate | Discount rate used in liability calculation |
| Expense Type | Rent, Non-Rent, etc. |
| Asset Class | Real Estate, Equipment, etc. |
| Schedule Status | Draft, Active, Archived, Recalculate |
| Included Payment Types | Recurring cost types included in the calculation |
| Direct Costs | Initial direct costs capitalized at commencement |
| Incentives | Lease incentive amounts from landlord |
| Last Period Processed | The most recent period posted on this schedule |
Lease Payments
| Field | Description |
|---|---|
| Effective Date | The date the payment applies |
| Payment Category | Rent, Operating Expense, etc. |
| Payment Type | Specific type matching the recurring cost |
| Net Amount | Payment amount before tax |
| Tax Rate / Tax Amount | Applicable tax |
| Amount Due | Net Amount + Tax Amount |
| Vendor | The payee |
| Applies From / To | The period this payment covers |
| Payment Status | Draft, Pending Approval, Approved, Exported to AP, Paid, Void, On Hold |
| System Generated | Indicates whether the record was created by the Generate Rent Roll process |
| Remittance Message | Text included with the payment |